Using Zoom TVS in GBC Classrooms
Answer
Last Update On: 3/19/2021
Please note: These directions are intended to be used by faculty who are teaching face-to-face / hybrid classes in a physical classroom on campus at Goldey-Beacom College and have at least one student who is attending class at the same time as the other students from an off campus location (attending remotely/virtually).
If you are teaching off campus, 100% remotely via Zoom, but have questions about a Zoom TV, please contact oirt@gbc.edu.
Table of Contents
- Schedule the Zoom Meeting
- Launch the Zoom Meeting & Connect to the Zoom TV
- Zoom TV Meeting Tools
- Showing a PowerPoint Presentation
Schedule the Zoom Meeting
Schedule the Zoom Meeting using the Zoom Learning Tool for Campus Web directions available by visiting: https://gbc.libanswers.com/oirt-edtech/faq/286103.
Launch the Zoom Meeting & Connect to the Zoom TV
There are two methods of connecting to the Zoom TV once the meeting is launched. The first is the preferred way, the second is a backup in the event that the first method does not work for some reason.
Method 1: Preferred Method: “Invite” the Zoom TV to the Meeting
1. Mute the computer’s audio at the bottom right corner of the desktop, as shown below.
2. Double click the Zoom app icon on the desktop, as pictured below.
3. On the Internet Explorer window that opens, sign into your Zoom account. You need to login with your GBC username (#1 below) and click the Next button (#2 below).
4. If prompted with a screen like this, enter your full GBC email address (#1 below) and your GBC password (#2 below) and click the blue Sign in button (#3 below).
5. If you have two-factor authentication set-up, you will be prompted to authenticate. Optionally check the box to remember you for twelve hours (#1 below) and choose your verification method to authenticate (#2 below).
6. If prompted to remember you like this choose Yes or No (this is up to you).
7. Launch the meeting that was scheduled in your Campus Web class from the Zoom app.
8. Mute the microphone on the Zoom meeting, as shown below.
9. Once the meeting starts, click the Participants button at the bottom of the Zoom meeting window, as shown below.
10. From the Participants panel, click the Invite button, as shown below.
11. Click the Zoom Rooms tab and find your classroom number, as shown below. Select the room by clicking it (#1 below – but select your room #), then click the Invite button.
12. At this point, your Zoom TV should begin ringing like a telephone. To connect the Zoom TV to your current live Zoom meeting, you need to answer it. Tap the Accept button on the screen with your hand or with the Zoom pen (as shown below).
13. At this point, you’ll see one of two scenarios:
a) A simple black screen with the name of the Zoom Room (the classroom #), as shown
below.
b) Whatever is being shared by the Zoom app on the instructor podium. For example, if
your webcam is on, whatever the webcam is viewing will be showed (so a view of where
you stand at the podium or a black box with your name on it if you don’t have a profile
photo set in Zoom if you aren’t sharing a webcam). If you are sharing a PowerPoint
presentation (or sharing any other content) from the instructor podium to the
participants in the Zoom meeting, that content is shown to the Zoom Room as well,
etc…
14. Next, turn on the Zoom TV’s webcam and microphone. You do this by tapping the microphone (#1 below) and webcam icon (#2 below) on the bottom right side of the screen, as shown below.
The Zoom TV is now ready to use! You will see the webcams of students participating remotely (or boxes with their profile photos or names if a photo isn’t set) from off campus locations and the students can see anything that you share on your screen within the Zoom app. They can also see in the classroom (the students, and you depending on where you stand); the TV has a fairly wide angle.
When you are finished with the class: End the meeting on the Zoom app at the instructor podium and on the Zoom TV by clicking the End Meeting button, as shown in the image below.
Method 2: Alternative Zoom TV Connection Method
1. Navigate to the page where you placed the Zoom Learning tool in your Campus Web course site. Take note of the Meeting ID and Meeting Password as you will be entering that on to the Zoom TV.
2. Mute the computer’s audio at the bottom right corner of the desktop.
3. Launch the meeting.
4. Walk over to the Zoom TV, tap the Join button as shown below.
5. Enter your meeting’s Personal ID # by touching the number buttons with your hand or the Zoom Room pen, as shown on the image below.
6. Enter the meeting password. Note: you will need to use the Shift key from the on-screen keyboard to access symbols for the password if necessary. Click the Confirm button.
7. Next, turn on the Zoom TV’s webcam and microphone. You do this by tapping the microphone (#1 below) and webcam icon (#2 below) on the bottom right side of the screen, as shown below.
The Zoom TV is now ready to use! You will see the webcams of students participating remotely (or boxes with their profile photos or names if a photo isn’t set) from off campus locations and the students can see anything that you share on your screen within the Zoom app. They can also see in the classroom (the students, and you depending on where you stand); the TV has a fairly wide angle.
When you are finished with the class: End the meeting on the Zoom app at the instructor podium and on the Zoom TV by clicking the End Meeting button, as shown in the image below.
Zoom TV Meeting Tools
Both the Zoom app on the instructor podium (desktop computer) and the Zoom TV offer whiteboarding capabilities.
When teaching a course face-to-face and including students via Zoom using the Zoom app + Zoom TV, it is important to remember that students who are attending class virtually from an off-campus location will not be able to see what you write on the classroom whiteboard (physical board mounted on the wall with whiteboard markers).
Therefore, “notes on the board” should be taken using either the whiteboard via the Zoom app on the instructor podium OR using the whiteboard features of the Zoom TV so that students in the classroom and students attending virtually can see what is written on the whiteboard.
Zoom TV Whiteboard
Once you have launched a meeting and connected to the Zoom TV in the classroom, you will see a screen like this if you are not sharing any content from the instructor podium. To access the whiteboard, simply click the Whiteboard button, shown in the lower left side of the Zoom Room TV screen, as shown below.
Annotation tools are located at the bottom of the whiteboard screen, as shown below.
Using drawing tools (free form and smart recognition drawing)
Zoom offers two drawing methods:
Free form: Zoom will not smooth out your lines or auto-convert drawings to shapes. Your drawings will appear on the whiteboard exactly as you drew them.
- Smart recognition drawing: Zoom will try to smooth out your lines and auto-convert drawings to shapes immediately after you draw on the touchscreen monitor.
- Click the pencil
or shape icon 
in the bottom bar. - Select a drawing method:
- Free form: Select None. You can also change the line thickness.
- Smart recognition: Select Shape to turn on smart recognition drawing. You can also change the line thickness.
- Choose a color and touch the screen to begin drawing.
- Tap the screen to draw.
- Click the undo icon
to undo your last drawing or click the trash bin con 
to clear all drawings on the currently opened whiteboard.
Adding Another Whiteboard Page
To add another whiteboard page, click the Additional page button, as shown below.
Saving / Sharing the Whiteboard
When you are finished using the Zoom TV whiteboard, you save the whiteboard by sending it to yourself or to another GBC email address (note: The whiteboard may not be shared with email addresses outside of GBC so you need to send the whiteboard to your GBC email address).
Suggested workflow for sharing with students
1. Email the whiteboard pages to your GBC email address
2. Post the whiteboard in your Campus Web course on a page related to the content discussed or a new page for “Notes”.
How to Share the Whiteboard Page(s)
- Tap the save icon
in the whiteboard controls.
- If you have multiple whiteboard pages, you will be prompted to select the ones you want to send.
- Enter an email address to send the whiteboard to. (Remember: You are only able to send to GBC email addresses)
- In the bottom-right corner, select a format for the whiteboard. Select PDF if you have multiple whiteboard pages and want to send them in a single file.
- Tap Send.
The whiteboard will be sent with the subject line Saved Whiteboard Image(s). The sender will be the room name.
Showing a PowerPoint Presentation
Last Update On: 3/19/2021